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Exhibitor registration

Exhibit at the annual PHCP conference October 6-9, 2022

Take part in the trade show at our annual conference in Denver, Colorado from October 6-9, 2022 at the Crowne Plaza Hotel. Our conferences have been very well attended by our members and the public, as well as other professionals in the hoof care community. Our membership has tripled since our last conference in 2018 so we are expecting a big growth in attendance. We are offering the following exhibitor packages for you to showcase your products and services. Table confirmation is on a first-come-first-serve basis.

If you need help designing an ad, please email us at conference@progressivehoofcare.org. The fee for conference program ad production is $75.

Download the exhibitor advertising guide

Draft / $1000

• Full-page ad in the event program and special recognition at the event
• Eight-foot table in the exhibit hall in a prime location
• Includes all conference activities and meals for two people (lunch Friday and Saturday, dinner Friday).
• Promotions leading up to the event (Facebook, newsletters, website)
• Additional recognition at the sponsored event
• Add your items to the swag bag distributed to all conference attendees

Horse / $600

• Half-page ad in the event program
• Eight-foot table in the exhibit hall
• Includes all conference activities and meals for one person (lunch Friday and Saturday, dinner Friday).
• Promotions leading up to the event (Facebook, newsletters, website)
• Add your items to the swag bag distributed to all conference attendees

Pony / $200

• Quarter-page ad in the event program
• Shared space at a table in the exhibit hall
• Add your items to the swag bag distributed to all conference attendees

Exhibit booths

Exhibit booths are 100 square feet (10′ x 10′) and furnished with one eight-foot, rectangular table and chairs. Booths are spaced appropriately to accommodate current health regulations/concerns. You will have access to electrical power (let us know what you need). Assignment of exhibit booths will be on a first-to-register basis Location compatibility is at the discretion of the Exhibits Director. Please note that prime booth space will be allocated to Draft level exhibitors.

Exhibitor advertising

In addition to the advertisements in the conference program we will also advertise your business on the exhibitor page of the PHCP website, social media, and our newsletters which go out regularly to over 800 subscribers. Please send us your logo and a sentence explaining what your business is about so we may add you to our exhibitor page.

Swag bags

Complimentary swag bags will be assembled on Thursday, October 6, 2022. Please get your items to the hotel by noon that day (shipping address to come).

Cancellation policy

If an exhibitor withdraws from the event within 60 days of the conference start date, PHCP will retain 50% of the exhibitor’s total contract obligation.

Installation and dismantling

Exhibits may be set up on Thursday, October 6 or on Friday, October 7 before 11:00 am.

Exhibit spaces may be dismantled on Saturday, October 8 after the cocktail party or on Sunday morning, October 9.

Exhibit hall hours

The exhibit hall will be open during lunch on Friday and Saturday, the Meet & Greet on Friday evening and the cocktail party on Saturday. Lunches will be 1.5 hours to allow plenty of time for the trade show. In planning programs, ample time has been scheduled to ensure that attendees will have the maximum opportunity to view the exhibits during the two-and-a-half days of the conference, including breaks between every session.

Hotel accommodations

The Crowne Plaza Denver Airport Convention Center is just minutes from Denver International Airport. Use one of the links below to reserve your room at special conference pricing.

Reserve your room with breakfast included

Reserve your room without breakfast 

Liability

Exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of injury to persons or damage to exhibitor’s displays, equipment, or other property brought upon the premises of the The Crowne Plaza Denver Airport Convention Center and agrees to indemnify, defend and hold harmless the Group, the Conference Centre, Hotel and its owners, servants, agents, and employees against all claims or expenses for such losses, including reasonable attorney’s fees, arising out of the use of the Hotel and Conference premises excluding any liability caused by the negligence of the Group or the Hotels or its owners, servants, agents and employees. The Exhibitor understands that neither the Group nor the Hotel and Conference Centre maintains insurance covering the Exhibitor’s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance.

Deadlines

Registration – July 1, 2022
Advertising artwork – August 1, 2022
Swag bag items – noon, October 6, 2022 at conference hotel (address to come)