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Exhibitor registration

Exhibit at the PHCP conference October 3-6, 2024

Take part in the trade show at our annual conference in Chicago, Illinois from October 3-6, 2024 at The Crowne Plaza Chicago O’Hare Hotel & Conference Center, Rosemont, IL. Our conferences have been very well attended by our members and the public, as well as other professionals in the hoof care community. Our membership numbers are well over 400 and climbing steadily, so we are expecting a big growth in attendance. We are offering the following exhibitor packages for you to showcase your products and services. Table confirmation is on a first-come-first-serve basis.

Please note that while we can still accept exhibitors for the conference itself, the deadline for ads in the program has passed.

If you need help designing an ad, please email us at conference@progressivehoofcare.org. The fee for conference program ad production is $75.

Download the exhibitor advertising guide

Draft / $1000

Full-page ad in the event program and special recognition at the event
Eight-foot table in the exhibit hall in a prime location
Includes all conference activities and meals for two people (lunch Friday and Saturday, dinner Friday).
Promotions leading up to the event (Facebook, newsletters, website)
Additional recognition at the sponsored event
Add your items to the swag bag distributed to all conference attendees

Horse / $600

Half-page ad in the event program
Eight-foot table in the exhibit hall
Includes all conference activities and meals for one person (lunch Friday and Saturday, dinner Friday).
Promotions leading up to the event (Facebook, newsletters, website)
Add your items to the swag bag distributed to all conference attendees

Pony / $200

Quarter-page ad in the event program
Shared space at a table in the exhibit hall
Add your items to the swag bag distributed to all conference attendees

Exhibit booths

Exhibit booths are 100 square feet (10′ x 10′) and furnished with one eight-foot, rectangular table and chairs. Booths are spaced appropriately to accommodate current health regulations/concerns. You will have access to electrical power (let us know what you need). Assignment of exhibit booths will be on a first-to-register basis Location compatibility is at the discretion of the Exhibits Director. Please note that prime booth space will be allocated to Draft level exhibitors.

Exhibitor advertising

In addition to the advertisements in the conference program we will also advertise your business on the exhibitor page of the PHCP website, social media, and our newsletters which go out regularly to over 800 subscribers. Please send us your logo and a sentence explaining what your business is about so we may add you to our exhibitor page.

Swag bags

Complimentary swag bags will be assembled on Thursday, October 6, 2022. Please get your items to Leslie Carrig by September 30 at 29622 County Road 14 Steamboat Springs, CO 80487, or to the hotel no sooner that Oct. 4. See the hotel shipping information below.

Cancellation policy

If an exhibitor withdraws from the event within 60 days of the conference start date, PHCP will retain 50% of the exhibitor’s total contract obligation.

Installation and dismantling

Exhibits may be set up on Thursday, October 6 or on Friday, October 7 before 11:00 am.

Exhibit spaces may be dismantled on Saturday, October 8 after the cocktail party or on Sunday morning, October 9.

Exhibit hall hours

The exhibit hall will be open during lunch on Friday and Saturday, the Meet & Greet on Friday evening and the cocktail party on Saturday. Lunches will be 1.5 hours to allow plenty of time for the trade show. In planning programs, ample time has been scheduled to ensure that attendees will have the maximum opportunity to view the exhibits during the two-and-a-half days of the conference, including breaks between every session.

Hotel accommodations

The Crowne Plaza Denver Airport Convention Center is just minutes from Denver International Airport. Use one of the links below to reserve your room at special conference pricing.

Reserve your room with breakfast included

Reserve your room without breakfast

Liability

Exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of injury to persons or damage to exhibitor’s displays, equipment, or other property brought upon the premises of the The Crowne Plaza Denver Airport Convention Center and agrees to indemnify, defend and hold harmless the Group, the Conference Centre, Hotel and its owners, servants, agents, and employees against all claims or expenses for such losses, including reasonable attorney’s fees, arising out of the use of the Hotel and Conference premises excluding any liability caused by the negligence of the Group or the Hotels or its owners, servants, agents and employees. The Exhibitor understands that neither the Group nor the Hotel and Conference Centre maintains insurance covering the Exhibitor’s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance.

Deadlines

Advertising artwork – September 6, 2022
Swag bag items – Should be shipped to Leslie Carrig 29622 County Road 14 Steamboat Springs, CO 80487 and arrive no later than September 30. We estimate 125 swag items will be needed.

Shipping

Before the conference – Due to limitations in secured storage space, the hotel will only accept packages 48 hours prior to group arrival. Packages must be marked with the responsible party’s name (Progressive Hoof Care Practitioners) plus ‘Hold for Arrival Date of Thursday, October 6, 2022’.

Below is the shipping address and it must also include the guests name who will be receiving the package and the group name (Progressive Hoof Care Practitioner).

Handling charges
Boxes up to 36″ x 24″ x 24″ – $10 per box
Larger boxes/display cases – $20 per box
Pallets – $75 per box

Additional labor charges may be incurred depending on the size of the shipment at the discretion of the hotel.

Invoices will be sent to each guest that send materials. If they are staying with us, we will add this charge to their sleeping room.

After the conference – Guest will need to print their own shipping label and attach it to their package at the conclusion of their event. Guest will need to contact their carrier to set up a pick up date and time. Let the carrier know that they will pick up from the loading dock.

Shipping and receiving address

Crowne Plaza Denver Airport Convention Center
15500 E 40th Ave
Denver, CO 80239
Tel: 303-371-9494

Once you submit the registration form, you will be taken to a page to complete payment. Your registration is not official until payment has been received.