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Registered exhibitor info

Raffle donations

Donate an item or service voucher to be raffled off. Proceeds will go directly to our scholarship program, which provides funds to students in need, to complete their education. We will limit the type of donation to items too large and/or expensive to be swag. The number of items to be raffled will also be limited to keep the event within a reasonable time frame. If you would like to participate and support our scholarship program through this raffle, please contact Christina Krueger.

Make a donation to the education scholarship fund

Visit the donations page to make a one-time or recurring donation.

Cancellation policy

If an exhibitor withdraws from the event within 60 days of the conference start date, PHCP will retain 50% of the exhibitor’s total contract obligation.

Installation and take-down

Exhibits may be set up on Thursday, October 3 or on Friday, October 4 before 11:00 am.

Exhibit spaces may be dismantled on Saturday, October 5 after the cocktail party or on Sunday morning, October 6.

Exhibit hall hours

The exhibit hall will be open during lunch on Friday and Saturday, the Meet & Greet on Friday evening, and the cocktail party on Saturday. Lunch will be 1.5 hours to allow plenty of time for the trade show. In planning programs, ample time has been scheduled to ensure that attendees will have the maximum opportunity to view the exhibits during the two-and-a-half days of the conference, including breaks between every session.

Hotel accommodations

Accommodations are not included in exhibitor registration fees. Reserve your room at the special conference rates at The Crowne Plaza Chicago O’Hare Hotel and Conference Center.


Exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of injury to persons or damage to exhibitor’s displays, equipment, or other property brought upon the premises of the Crowne Plaza Chicago O’Hare Hotel & Conference Center and agrees to indemnify, defend and hold harmless the Group, the Conference Centre, Hotel and its owners, servants, agents, and employees against all claims or expenses for such losses, including reasonable attorney’s fees, arising out of the use of the Hotel and Conference premises excluding any liability caused by the negligence of the Group or the Hotels or its owners, servants, agents and employees. The Exhibitor understands that neither the Group nor the Crowne Plaza Chicago O’Hare Hotel & Conference Center maintains insurance covering the Exhibitor’s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance.

Shipping, handling and storage

The hotel will accept shipments no earlier than 5 days prior to the conference (address below). Shipment must include the guest name (whoever will be receiving the package), the group name (Progressive Hoof Care Practitioners), and indicate “Hold for arrival date of Thursday, October 3, 2024”. No shipments will be accepted by freight without a lift gate.

Receiving service charges

  • $5 per item 1-20 pounds
  • $10 per item 20-100 pounds
  • $15 per item 100-200 pounds
  • $100 per item 200 pounds and/or all skids

Storage charges

  • $5 per item, per day for any items left longer than 3 business days after the group’s departure.

Shipping and receiving address

Crowne Plaza Chicago O’Hare
5440 North River Road
Rosemont, IL 60018

Please mark shipment with receiving guest name, name of group (Progressive Hoof Care Practitioner) and your arrival date.