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Exhibitor information and registration

We invite you to take part in the trade show at the upcoming 2024 conference taking place October 3-6 at the Crowne Plaza Chicago O’Hare Hotel & Conference Center in Rosemont, Illinois. We have chosen this location because of its proximity to a major airport (2.5 miles to Chicago O’Hare with complimentary shuttle) and its centrality to our membership. Our attendance continues to grow each time and we know this event will be our best yet.

Please direct any inquiries to the Exhibits Director – Heidi Wright at heidirite@gmail.com or 815-761-2341.

If you are unable to participate as an exhibitor consider donating a product to our scholarship raffle or add some swag to the swag bag. Check out these promotional opportunities here.

Exhibitor benefits

Draft level exhibitor / $1000

Full-page ad* in the event program (value of $600) and special recognition at the event
Booth in the exhibit hall in a prime location
All conference activities and meals for two people, which include lunch Friday and Saturday, and dinner Friday. (value of $800) Any additional people helping at the exhibit table must purchase a conference ticket.
Promotions leading up to the event – Facebook features, e-newsletter mailings to 1000+ subscribers, listing on the PHCP website
May contribute one item, if desired, to the swag bag distributed to all conference attendees (value of $100)

Horse level exhibitor / $695

Half-page ad* in the event program (value of $400)
Booth in the exhibit hall
Includes all conference activities and meals for one person, which include lunch Friday and Saturday, and dinner Friday. (value of $400) Any additional people helping at the exhibit table must purchase a conference ticket.
Promotions leading up to the event – Facebook features, e-newsletter mailings to 1000+ subscribers, listing on the PHCP website
May contribute one item, if desired, to the swag bag distributed to all conference attendees (value of $100)

*Note that we are past the deadline for ads to be included in our program. New exhibitors registering will be advertised on our website, in our newsletters, and on social media.

Exhibit hall booth

Exhibit booths are 100 square feet (10′ x 10′) and furnished with a rectangular table and chairs. Booths are spaced appropriately to accommodate current health regulations/concerns. There is access to electrical power as needed. Let us know what you need. Assignment of exhibit booths will be on a first-to-register basis. Location compatibility is at the discretion of the Exhibits Director. Please note that prime booth space will be allocated to Draft level exhibitors.

Swag bag

Complimentary swag bags will be assembled on Thursday, October 3, 2024. We estimate 100 swag items will be needed. Please ship or bring your items to the hotel by noon on October 3. See the hotel shipping information below.

Deadlines

Advertising artwork – Program advertising is now closed
Swag bag items – noon, October 3, 2024
Special conference room rates – ends September 10

Once you submit the registration form below, you will be taken to a page to complete payment. Your registration is not official until payment has been received. You will receive email confirmation, so please check your spam and “all mail” if you don’t see it in your inbox.

Cancellation policy

If an exhibitor withdraws from the event within 60 days of the conference start date, PHCP will retain 50% of the exhibitor’s total contract obligation.

Installation and take-down

Exhibits may be set up on Thursday, October 3 or on Friday, October 4 before 11:00 am.

Exhibit spaces may be dismantled on Saturday, October 5 after the cocktail party or on Sunday morning, October 6.

Exhibit hall hours

The exhibit hall will be open during lunch on Friday and Saturday, the Meet & Greet on Friday evening, and the cocktail party on Saturday. Lunch will be 1.5 hours to allow plenty of time for the trade show. In planning programs, ample time has been scheduled to ensure that attendees will have the maximum opportunity to view the exhibits during the two-and-a-half days of the conference, including breaks between every session.

Hotel accommodations

Accommodations are not included in exhibitor registration fees. Reserve your room at the special conference rates at The Crowne Plaza Chicago O’Hare Hotel and Conference Center. This special rate will end September 10.

Liability

Exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of injury to persons or damage to exhibitor’s displays, equipment, or other property brought upon the premises of the Crowne Plaza Chicago O’Hare Hotel & Conference Center and agrees to indemnify, defend and hold harmless the Group, the Conference Centre, Hotel and its owners, servants, agents, and employees against all claims or expenses for such losses, including reasonable attorney’s fees, arising out of the use of the Hotel and Conference premises excluding any liability caused by the negligence of the Group or the Hotels or its owners, servants, agents and employees. The Exhibitor understands that neither the Group nor the Crowne Plaza Chicago O’Hare Hotel & Conference Center maintains insurance covering the Exhibitor’s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance.

Shipping, handling and storage

The hotel will accept shipments no earlier than 5 days prior to the conference (address below). Shipment must include the guest name (whoever will be receiving the package), the group name (Progressive Hoof Care Practitioners), and indicate “Hold for arrival date of Thursday, October 3, 2024”. No shipments will be accepted by freight without a lift gate.

Receiving service charges

$5 per item 1-20 pounds
$10 per item 20-100 pounds
$15 per item 100-200 pounds
$100 per item 200 pounds and/or all skids

Storage charges

$5 per item, per day for any items left longer than 3 business days after the group’s departure.

Shipping and receiving address

Crowne Plaza Chicago O’Hare
5440 North River Road
Rosemont, IL 60018

Please mark shipment with receiving guest name, name of group (Progressive Hoof Care Practitioner) and your arrival date.

Exhibitor registration

This form is currently closed for submissions.